Better than Apple’s Reminder app.

I’m one of those people who can’t remember anything unless it’s written down somewhere. (Indeed, I often consult my books to remember how to do something I actually wrote about!) So it should come as no surprise that I lean heavily on my Mac and iOS devices for a to do list or reminders.

Until recently, Apple did not provide any app that synchronized reminder items between iCal on a Mac and the iOS calendar apps. Not content to wait until they added such functionality, I tried two different reminder applications. The one I settled on — and still use daily today — is called 2Do by Guided Ways Technologies Ltd.

2Do App IconRight from the get-go, 2Do enabled me to synchronize reminder items between iCal and the 2Do app on my iPad and iPhone. It did this through MobileMe, which was very convenient. (2Do now supports iCloud, too.) I could create reminder items on any device, synchronize, and see the items on every device. I could also change or mark an item as complete on one device, synchronize, and have the item change or be marked complete on all devices.

2Do on iPad
In this example, I’m viewing 2Do’s reminder items in my “Air” calendar on my iPad. The grouping is customizable.

What I like a lot about 2Do is that it offers a wide range of fields that you can use to enter information about a reminder item. So not only can I add an item title, description, calendar, and other iCal-supported information, but I can also add fields for a start date, location, recurrence, tags, audio note, and pictures. I can customize the item entry form to include only the fields I use most in the order in which I want them to appear; I can access other fields with a tap. With the location features, you don’t need Siri on an iPhone 4S to take advantage of location-based reminders.

2Do supports three kinds of reminder items: ToDo, Checklist, and Project. A ToDo is a standard reminder. A Checklist is a reminder that includes individual checkable items. A Project is a reminder that includes individual ToDo items. Although I mostly use simple ToDos, Checklists and Projects are especially handy for grouping related tasks that you might need to focus on without creating a separate calendar for them.

2Do’s interface is completely customizable to display specific calendars in the order you want to see them in. You can view reminder items by calendar, tags, or location. If you specify a start date for an item in the future, it will not clutter up your current reminder list.

Reminders App
My “Air” calendar’s reminder list in the Reminder app on my iPhone.

2Do plays nice with Apple’s new Reminders app. When you sync 2Do to iCloud, that data is automatically pushed to Reminders. Likewise, when you make a change in Reminders, that’s automatically pushed to iCloud so it’s updated when you sync 2Do. While it’s true that syncing is not automatic — at least not right now — it is quick and does not require WiFi (as other iOS reminder apps do).

Although folks with very basic reminder needs may find Apple’s Reminders app good enough to meet their needs, I think the power and flexibility of 2Do makes it worth the nominal purchase price. Its additional features and fields help keep me organized, whether I’m planning my next 1200-mile helicopter trip or just trying to remember what to pick up at the grocery store.

How to Safely Use Find My Friends

A few tips to retain your privacy.

Where in the world is?I love cool new apps — especially ones that keep me in touch with my friends and family members.

Find My Friends, an app that works on iOS 5 devices, is one of those apps. It plots the location — with stunning accuracy — for the people I connect with.

I wasted no time experimenting with it yesterday. By this morning, I had the locations for friends in Arizona, New Jersey, New York, Canada, England, and New Zealand. Zooming in on the map on my iPad put their dots on a street map. Tapping their bullets displayed their names, location label, and approximate street address.

MikeHeck, as my husband drove off to work this morning, I could see his progress as he drove down the street! How cool is that?

But wait a minute. Is it really a good idea to let people know exactly where you are at any time of the day or night?

The answer is: it depends. Specifically, it depends on:

  • Who you’re revealing your location to. Are these close friends and family members you know well and can trust? Or are they “friends” you met on Facebook or Twitter who might use your location information in ways you might not like?
  • Why you’re revealing your location. Do you honestly want people to know where you are, perhaps for a meet-up or to keep track in a crowded mall or amusement park? Or is it just a cool feature to play with because its new?
  • When you’re revealing your location. Are you sharing your location when you’re out in public and want to connect with people or keep them apprised of where you are? Or are you also sharing location information when you’re asleep, at work, or visiting other friends and family members, thus revealing their locations as well?

Find My Friends can be a great app for keeping in touch with your friends. Or it can be a tool for stalkers or burglars who can use your location information for their own purposes — which are not likely what you intended at all.

Here are a few things you can do to safely use Find My Friends:

  • Only share your location information with people you know and trust very well. A good rule of thumb is this: If you have to provide a “friend” with your email address, there’s a good chance he’s not quite as “trusted” as he should be to have this information. Make sure those people understand that your information is not to be shared with others. Also make sure they understand the implications of sharing their own location.
  • Temporary ShareMake use of the Temporary Share feature. This enables you to create an event with a definite end time. Anyone who accepts the invitation to share their location using this feature will automatically stop sharing at a predetermined time. This is a great way to connect with friends at a park or mall without having to worry about them seeing where you are once the event is over.
  • Hide from FriendsDisable Find My Friends when you don’t need it. On the device broadcasting your location (my iPhone, in my case), tap the Me button. Then set the option labeled “Hide from Followers” to ON. This removes your location from their devices. (I like to think of this as “stealth mode.”)

There are a few other security features built into Find My Friends:

  • If you choose to decline an invitation to share your location, the person who invited you will not be able to see where you are. If you don’t know someone who is inviting you, be sure you don’t accept their invitation to share location!
  • If you don’t lock your device, each time you enter Find My Friends, you’ll have to provide your Apple ID password. This is to prevent someone who has stolen or found your device from seeing the locations of your friends. You can disable this feature by requiring a password to access your device. You do this with the Password Lock option of General Settings.
  • If you’re a parent, you can set up restrictions on your child’s device to prevent him or her from hiding. You do this with the Restrictions option of General Settings.

In conclusion, I have to say that I really do like the Find My Friends app. Sadly, other than checking to see how close my husband is to arriving home and possibly meeting up with friends at an outdoor venue, I don’t think I’ll get much use out of it. Right now, it’s just a fun thing to play with — with people I trust.

What do you think? Share your comments here.

iPod Won’t Talk to Your Rental Car? Try an MP3 CD!

A possible solution for vacationers needing music on the road.

Last week, Mike and I went to the Los Angeles area for a business/pleasure trip. Mike rented a Mustang convertible for the week.

The current model Ford Mustang has two features that make it easy to play your own music on the road:

  • A line-in jack for MP3 players, including (of course) iPods. This works with an Aux setting on the stereo system.
  • A 6 CD MP3-compatible CD changer. This means not only can you insert a standard audio CD, but you can also play MP3 CDs and load up to 6 of them in the machine at once.

Of course, we both had our iPods with us. But mine had been drained during the flight out to LA and I hadn’t packed the charger. I did have my laptop with me, though, and it contains about 2/3 of the music in my iTunes music library. I also had two blank CDs, which I keep on hand in case I need to pull files off the computer.

So I decided to give the MP3 CDs a try.

Why MP3 CD?

In case you’re wondering why I’d burn MP3 CDs rather than regular audio CDs, the answer is simple: more songs. While a typical audio CD can hold approximately 80 minutes of music — that’s 10 to 20 songs, depending on song length — the same CD can hold 700 MB of computer files — that’s 120 to 150 MP3s depending on song length and compression settings. My two blank CDs would give us up to 300 songs to listen to while we were driving (or should I say, stuck in traffic?) around the Los Angeles area.

And if you’re wondering about music quality, remember that we were driving around in a convertible — not a soundproofed stereo testing room at the local Fry’s Electronics store. We’d be lucky to hear the music at all if we ever managed to get the car up to highway speeds on LA’s overcrowded highway system.

Of course, there is a drawback to this method: iTunes will not include any DRM-protected music on an MP3 CD. So if your iTunes music library includes a lot of music purchased at the iTunes Store, those songs won’t make it to the CD.

Creating the CDs

My Honda has a CD player, but it won’t play MP3 CDs. In fact, I don’t think any of my CD players (other than the ones in my computer) will play MP3 CDs. So I’d never actually created an MP3 CD. But with iTunes, it’s easy.

Start by setting iTunes preferences so it offers to create an MP3 CD.

  1. Burning PreferencesOpen iTunes.
  2. Choose iTunes > Preferences.
  3. In the Preferences dialog that appears, click Advanced.
  4. Click Burning to view CD burning preferences.
  5. Under Disc Format, select MP3 CD.
  6. Click OK to save your settings and dismiss the Preferences dialog.

Next, create a playlist that contains the songs you want to burn onto the CD. It can be a regular or Smart playlist. Don’t worry too much about how many songs are included or whether they’re iTunes Store purchases. Figure on about 150 songs per CD you want to burn; you probably won’t get that many on the CDs (for reasons of space and compatibility), but more is better than fewer.

(I’m not going to explain how to create a playlist. If you use iTunes, you should know how. If you don’t know how, I recommend my Mac OS X book or a visit to the iTunes Help feature.)

Next, burn the CD.

  1. In the Playlists list, select the playlist you want to burn to CD.
  2. Burn MP3 CDClick the Burn MP3 CD button in the lower right corner of the iTunes window.
  3. The status area at the top of the iTunes window instructs you to insert a CD. Insert one.
  4. Wait while iTunes checks the CD and then checks the playlist.
  5. Can't Burn iTunes Store SongsIf your playlist includes songs purchased at the iTunes music store, a dialog like the one shown here appears, telling you how many songs won’t be included on the CD. (You can click the disclosure triangle to see a list of the songs.) Click OK to continue.
  6. Won't Fit on 1 CDIf your playlist includes more songs than will fit on the CD, a dialog like the one shown here appears. Click MP3 CD.
  7. Wait while iTunes burns the first CD. You can see which songs will be burned by looking in the iTunes window for the playlist. Songs that will be burned onto the CD will be listed in black; songs that won’t will be listed in gray.
  8. When the first CD is finished, iTunes ejects it. (Or if you’re on a Windows machine, I suppose it tells you to eject it.) If it’s the only CD to be burned, you’re done. If not, the status area at the top of the iTunes window instructs you to insert another CD. Do so. Then repeat steps 7 and 8 as necessary until:
    • CancelYou run out of CDs. Then click the cancel button in the status area.
    • You are finished burning music. iTunes stops prompting you to insert CDs.

This worked out very well for us. Although we never figured out how to shuffle songs across multiple CDs in the Mustang’s CD changer, we did get a good variety of music to listen to while we traveled around. And now we have two MP3 CDs we can take on the road the next time we rent a car; I’ve noticed that most car CD players these days support MP3 CDs.

As for the flight back — well I found a car charger for my iPod under the passenger seat of my helicopter and used that to power my iPod. (The helicopter has a DC power outlet like one you’d find in a car.) I didn’t buy the helicopter with the CD changer option.

9 Quick and Easy Steps to Upgrade Your iTunes-Purchased Music

Using iTunes Plus.

A while back, Apple announced that it had entered into an agreement with EMI to sell DRM-free music in the iTunes store. It promised that iTunes shoppers would have access to this music in May 2007.

As May wound down to a close, Apple released iTunes 7.2, which adds iTunes Plus features. iTunes plus is a special area of the iTunes music store where you can shop for DRM-free music. It’s also where you can upgrade some of the music you’ve already purchased to the higher-quality DRM-free version.

Here’s how to upgrade the songs you’ve already purchased through the iTunes music store.

  1. Quick LinksOpen iTunes.
  2. On the left side of the window under STORE, click iTunes Store.
  3. In the iTunes Store Home page, click iTunes Plus in the Quick Links box on the right side of the screen.
  4. Upgrade my LibraryIn the top right corner of the screen that appears, you should see an Upgrade My Library box. (This box only appears if you have iTunes-purchased music that can be upgraded.) Click See Details.
  5. Set iTunes Plus preferencesA dialog like the one shown here appears. It asks if you want to enable iTunes Plus preferences so only the DRM-free versions of music appear (when available). Click iTunes Plus.
  6. A new version of the iTunes Store Terms & Conditions appears. Read this legalize if you like. When you’re ready to continue, click Accept.
  7. Upgrade my LibraryAn Upgrade My Library screen appears. It lists the albums, songs, and videos that you have purchased for which DRM-free versions are available. Click the Buy button to upgrade all music and videos for the price shown onscreen.
  8. If prompted, enter your login information for the iTunes Store and confirm that you really do want to complete the purchase.
  9. Keep or Replace?Anther dialog tells you that the new songs will replace the old ones and gives you an opportunity to save the old ones to a folder on your desktop. Click Move to Desktop or Delete Files as desired.

Monitor DownloadsThe download begins. You can monitor its progress in the Downloads screen. iTunes displays the iTunes Plus window again so you can do some more shopping.

It’s quick, it’s easy, and its reasonably priced. Let’s hope Apple makes more agreements with music publishers to sell DRM-free music. It’ll certainly get me shopping in the iTunes Store again.

One more thing — you may want to repeat this process periodically. As Apple signs up other music publishers, more songs will be available for upgrade. You can follow this process to upgrade more iTunes-purchased music in the future.

I look forward to converting the rest of my purchased library — all 500+ songs — to the DRM-free version.

iPhone could turn technology world on its ear

iPhoneIncredible survey results in an article on AppleInsider.

Here’s an interesting statistic from “iPhone could turn technology world on its ear” on AppleInsider:

As of February, awareness of Apple Inc.’s iPhone device had spread to nearly 50 percent of U.S. consumers, with a significant chunk of those people expressing sincere interest in buying the device without having first seen one in person, a broad market survey has shown.

Can you imagine? Developing a product that 50% of consumers know about — and many want to buy — months before the product’s release?

Read the article for more details and marketing survey stats.

As for me, I’d like an iPhone, but have no desire to sign a contract with “the New AT&T” (AKA Cingular). I cancelled all of my AT&T services and sold all of my AT&T stock after a major run-in with their India-based customer service department. I’ll wait until another carrier supports the phone before I get one. By that time, any bugs will have been worked out and the phone will be cheaper, anyway.