Maria’s Guides

There’s a lot of information there.

Word 2004 (and other versions of Word, for that matter) packs a lot of information into the status bar at the bottom of the document window. Here’s an example of what it looks like:

What appears depends on the view of the document, its contents, and the features you have enabled or disabled. Here’s a quick rundown of what to expect and how to take advantage of this information:

• Page is the page number of the page currently displayed. If you’re viewing the document in Normal view or are viewing multiple pages at once, it’s the page where the insertion point is blinking or text is selected. The number that appears corresponds to the page numbering of the document. For example, if you indicated to Word that the first page is 17 and you’re looking at the second page of the document, Page will display 18.
• Sec is the section number currently displayed. This will be 1 unless you inserted section breaks in your document. Like Page, if you’re looking at multiple sections, it displays section number for the blinking insertion point or beginning of selected text.
• number/number is the current page number and the total number of pages in the document. This is based on the physical count of pages — not special page numbering you may have assigned.
• At is the distance between the top of the page and the blinking insertion point. If the insertion point is not in the window, no value is displayed.
• Ln is the insertion point’s line number, measured from the top of the page. If the insertion point is not in the window, no value is displayed.
• Col is the number of characters from the left margin to the insertion point. If the insertion point is not in the window, no value is displayed.
• number/number is the word count statistics for the document. The Live Word Count feature must be turned on for this to display. (Choose Word > Preferences, click View, turn on the check box for Live Word Count.) The first value is the position of the insertion point as measured in words from the beginning of the document. If multiple words are selected, that value is the number of words selected. The second value is the total number of words in the document. If you click these values, the Word Count dialog appears, displaying the number of pages, words, characters (no spaces), characters (with spaces), paragraphs, and lines in the document.
• Spelling and Grammar Checking status is an icon that indicates the status of the spelling and grammar checker. During a check, the icon is animated. If no errors are found, a check mark appears. If an error is found, an X appears; you can click the icon to select the first unknown word with a contextual menu you can use to correct, ignore, or learn it.
• REC is the macro recorder status. Click REC to display the Record Macro dialog and turn the macro recorder on or off. When the recorder is on, a green bullet appears next to REC.
• TRK is the track changes feature status. Click TRK to display the Reviewing toolbar and turn the track changes feature on or off. When changes are being tracked, a green bullet appears next to REC.
• EXT is the extend selection mode status. Click EXT to turn the mode on or off. When selection mode is on, a green bullet appears next to EXT and using various keyboard keys extends the selection of text in the document. (I don’t use this feature and would love to hear from people who do. Use the Comments link to share your insight on this feature.)
• OVR is the overtype mode status. Click OVR to turn the mode on or off. When overtype mode is on, a green bullet appears next to OVR and the insertion cursor turns into an overtype cursor, automatically overwriting everything to the right as you type.
• File version status is an icon that indicates the document includes more than one version. It only appears if the document has multiple versions. Clicking the icon displays the Versions dialog so you can choose the version you want to display onscreen. You can create multiple versions of a Word document by choosing File > Versions.

Other icons may appear at the far right end of the status bar when Word is saving a document with the background save feature or printing a document in the background.

As you can see, the status bar is more than just a collection of numbers and icons at the bottom of a Word document window. It can provide useful information and give you easy access to Word features.

Files from Creating Resumes Letters, Business Cards, & Flyers in Word: Visual QuickProject Guide.

Here are the files from my Word QuickProject Guide:

All Files

Chapter 3

Letterhead.dot
flyingm.tif

Chapter 4

Smith-102104.doc

Chapter 5

Resume.doc
Resume-Long.doc
Resume-Short.doc

Chapter 6

BusinessCards.doc
flyingm.tif

Chapter 7

Flyer.doc
AnotherFlyer.doc

Chapter 8

Envelope.doc

Chapter 9

ReturnAddressLabels.doc
PeachJamLabels.doc

Information from Microsoft AutoUpdate.

This update contains several improvements for PowerPoint and Entourage.

System requirements

Before you install this update, make sure that the Microsoft Office 2004 for Mac 11.3.0 Update is installed on your computer. To verify that you have installed this update, select the Microsoft Component Plugin file in the Microsoft Office 2004/Office folder on your hard disk, and then on the File menu, click Get Info.

Additionally, your computer must meet the following minimum requirements:

Operating system: Mac OS X 10.2.8 (Jaguar) or a later version of Mac OS

Note: To verify that your computer meets these minimum requirements, on the Apple menu, click About This Mac.

Improvements for PowerPoint 2004

• Stability is improved
  This update fixes an issue that causes PowerPoint to quit unexpectedly when you open a presentation.

Improvements for Entourage 2004

• Contact names that contain special characters are handled correctly
  This update fixes an issue that causes meeting requests to display incorrectly when sent to contacts with names that contain single quotation marks (’), double quotation marks (”), and parentheses.
• Public folder messages are not duplicated
  This update fixes an issue that causes duplicate messages to appear in public folders.
• Compatibility with Mirapoint Message Serverâ„¢ is improved
  This update fixes an issue that causes Entourage to quit unexpectedly when accessing mail folders on a Mirapoint Message Server.

More information

If you have technical questions or problems downloading or using this update, visit the Microsoft Support page at www.microsoft.com/mac/support to learn about the support options that are available to you.

Office 2007 has gone Gold Master, meaning it’s being prepared for distribution. It’s available for corporate users now and will be available for everyone else on January 30, 2007.

Why wait? You can download a trial version of Office from the Microsoft Web site at www.trymicrosoftoffice.com. It’ll give you 100% functionality for 60 days.

You can learn more about office at http://office.microsoft.com/en-us/default.aspx.

And if you’re wondering about my Excel and Word for Windows books, the Excel books are under revision now. Creating Spreadsheets and Charts in Microsoft Excel 2007: Visual QuickProject Guide will go to the printer next week for release by year-end. Microsoft Excel 2007: Visual QuickStart Guide will follow it in January.

Information from Microsoft.com.

This update contains several updates to enhance security and stability, including fixes for vulnerabilities that an attacker can use to overwrite the contents of your computer’s memory with malicious code. In addition, this update includes all of the improvements released in all previous Office 2004 updates.

Learn more at http://www.microsoft.com/mac/autoupdate/description/AUOffice20041130EN.htm

Technorati Tags: Microsoft, update

Information from Software Update.

The 10.4.8 Update is recommended for all users and includes general operating system fixes, as well as specific fixes for the following applications and technologies:

• connecting to wireless networks using the EAP-FAST protocol
• Apple USB modem reliability
• using OpenType fonts in Microsoft Word
• compatibility with 3rd party USB hubs
• scanner performance
• RAW camera support
• printing documents with Asian language names
• performance of the Translation widget
• broadband network performance
• security updates

For detailed information on this Update, please visit http://www.info.apple.com/kbnum/n304200.

For detailed information on Security Updates, please visit http://www.info.apple.com/kbnum/n61798.