Why I Downgraded to Word 2004

I said I’d never upgrade to 2008 and I lied. Then I paid for it.

There’s nothing wrong with Office 2004 that’s fixed in Office 2008. It’s the same software with some Interface tweaks. After all, at this point, what can Microsoft do to change Office?

The answer, of course, is to create an abomination like Office 2007 for Windows. They said they made it more intuitive, but for who? People who have never seen a computer before? As a long-time Office user, the new “ribbon” interface drives me batty. I can’t find any of the commands I need.

I thank my lucky stars that they didn’t destroy the Mac version, too.

But although I didn’t need or want to update to Office 2008 for Macintosh, I soon realized that if I wanted to record videos about the software and write the occasional article or Maria’s Guides post about it, I should bite the bullet and put it on at least one of my computers. That lucky computer was my MacBook Pro, which I have with me in Washington State this summer.

The installer warned me that the sky would fall (or something equally horrible would happen) if I didn’t uninstall previous versions of Word. So, like a real sucker, I let the installer uninstall Office 2004. I’d learn Office 2008 with a thorough emersion.

Compatibility Woes

I began running into problems almost immediately. The first was compatibility. For some reason, the geniuses in Redmond decided that Office 2007 (Windows) and 2008 (Mac OS) should have a different file format. So when you save a document from Word 2008, by default, it saves in the .docx format. Unfortunately, the vast majority of my editors and other people I share files with did not upgrade to Office 2007 or 2008. These people couldn’t read the files without installing a special converter, which was not immediately available.

And if I happened to open a Word 2003 or 2004 file and save it, I got all kinds of worrisome warnings about document formatting possibly being lost.

The solution, of course, was to save in Word 97-2004 format. And so I didn’t have to deal with choosing a file type option every time I saved a document, I set that as the default file type. That would pretty much guarantee that my file could be read by anyone using any modern version of Word.

Macro Woes

Things got worse.

I began work on a book I revise each year. (I’m not allowed to say what it is because I’m under nondisclosure, but you can probably figure it out if you consult my Books list.) That book is written in Word, which my editors use. We make extensive use of the Track Changes feature. All of my editors are on Word 2003 (Windows). While I assume that the Track Changes feature works the same in both versions, I know the macro feature does not.

You see, the geniuses in Redmond decided to disable Word’s Visual Basic macro feature in Word 2008 for Macintosh. Sure, there’s a dialog full of predefined macros that are probably preprogrammed into the software. I haven’t fiddled with the feature yet, so I can’t say much more about it.

But I can tell you that if you try to open a Word document or template that contains macros with Word 2008, Word wants to strip them out. Yes, you can open the file without stripping out the macros, but you can’t use the macros.

While for most folks, this might not be such a big deal, it’s a huge deal for this book project. Each book file has to be based on a template that includes these macros. The macros automate several tasks and really do make my life easier. I want to use the macros.

While I do have my old 12-in PowerBook handy and it has Word 2004 on it, it doesn’t have Photoshop on it. I need Photoshop, which is on my MacBook Pro, to process the screenshots. My MacBook Pro also has my e-mail software so I can send out the finished chapter files and art.

I was looking at a workflow nightmare. My options were as follows:

• Run the software I’m writing about on my Dell PC (it’s a Windows software program), write the book on my PowerBook, and edit the screenshots on my MacBook Pro. That meant having three laptops open while I worked and shuffling the files among all three computers before putting them on the MacBook Pro to send them out.
• Reinstall Word 2004 on my MacBook Pro. Then run the software I’m writing about on my Dell laptop and do all the text and image editing, as well as e-mailing final files, from my MacBook Pro.

Which option would you choose?

So that’s why I’m downgrading to Word 2004 on my MacBook Pro.